Editorial Guidelines

CHAPTER I – GENERAL PROVISIONS

Art. 1 This regulation gathers the editorial rules of the journal Ciência da Informação Express (CIExpress), covering its policies on submission, evaluation, authorship, ethics, open access, licensing, digital preservation, use of artificial intelligence, scientific dissemination, and availability of reviews.

Art. 2 The journal adopts the principles of open science, editorial transparency, research ethics, and universal access to scientific knowledge.

CHAPTER II – AUTHOR GUIDELINES

Art. 3 The following works will be accepted:

I – original and unpublished;
II – not under simultaneous review in another journal;
III – that present a substantial contribution to the scientific community.

Sole paragraph. Submission implies full acceptance of these guidelines by the authors.

Art. 4 Manuscripts must be submitted exclusively through the OJS system, with complete metadata, including:

I – full name, degree, institutional affiliation, city, state, country, e-mail, and ORCID of all authors;
II – title of the work with the first letter capitalized;
III – abstract according to specific guidelines and its English version;
IV – keywords inserted individually and their English version;
V – references according to ABNT standards.

Art. 5 The corresponding author is responsible for correctly identifying co-authors and must indicate each author’s role according to the CRediT taxonomy.

Art. 6 Incomplete submissions or those that do not comply with the guidelines will be rejected or archived after fifteen (15) days, unless a justification is accepted by the editors.

CHAPTER III – SCOPE AND PERIODICITY

Art. 7 The journal Ciência da Informação Express (CIExpress) publishes, on a rolling basis, the following types of contributions:

I – scientific articles;
II – essays, interviews, and teaching cases;
III – communications, press releases, and reviews;
IV – abstracts, releases, and other academic texts.

Art. 8 The subjects covered must relate to the fields of Librarianship, Documentation, Archival Science, Information Science, Information Technology, and Open Science practices.

Art. 9 The journal’s periodicity will be annual, with continuous publication (rolling pass), aiming to reduce the time between submission, approval, and dissemination.

Sole paragraph. At least one of the authors of each work must hold a doctoral degree. In exceptional situations, it is recommended to consult the editorial team in advance.

CHAPTER IV – REVIEW PROCESS

Art. 12 Texts approved in the screening stage are sent to two reviewers. In case of divergent reviews, a third reviewer may be designated.

Art. 13 Editorial decisions include:

I – Accepted;
II – Accepted with mandatory corrections;
III – Resubmit;
IV – Rejected.

Art. 14 The author will have a defined deadline to submit the revised version, subject to a new review round.

Sole paragraph. Failure to submit the revised version within the deadline may result in automatic rejection of the manuscript.

Art. 15 Reviews may be published anonymously, according to the model adopted by the journal.

1º At the discretion of both authors and reviewers, identities may be disclosed.
2º Preprint submissions may be accepted, under single-blind review.

CHAPTER V – ORIGINALITY POLICY

Art. 16 All manuscripts are subject to similarity checks through specific software.

Art. 17 Authors are responsible for correct citation of sources and respect for third-party intellectual integrity.

Art. 18 Suspicions of plagiarism or misconduct will be investigated based on COPE guidelines.

CHAPTER VI – ETHICS AND INTEGRITY POLICY

Art. 19 Commitments of the editorial team:

I – Confidentiality;
II – Impartiality;
III – Transparency;
IV – Declaration of conflicts of interest.

Art. 20 Commitments of reviewers:

I – Confidentiality;
II – Impartiality;
III – Objectivity and substantiation;
IV – Reporting misconduct;
V – Punctuality;
VI – Declaration of conflicts of interest.

Art. 21 Commitments of authors:

I – Compliance with Author Guidelines;
II – Correct authorship attribution;
III – Proper citation of sources;
IV – Declaration of conflicts of interest.

CHAPTER VII – FORMAT AND PRESENTATION

Art. 22 Manuscripts must observe the following formatting criteria:

I – Arial font, 12 pt;
II – line spacing 1.5;
III – use of the journal’s template;
IV – files in DOC, DOCX, ODT, or RTF formats.

Art. 23 Length and structure vary according to type of contribution:

I – Articles: 8 to 20 pages;
II – Essays, interviews, and teaching cases: 8 to 12 pages;
III – Communications, press releases, and reviews: up to 6 pages.

Art. 24 Abstracts must contain a maximum of 11 lines, in Portuguese and English, clearly stating problem, objectives, methodology, results, and conclusions.

Art. 25 Illustrations must follow ABNT standards, with header (type, number, line, title), source (smaller than the text and minimum 10 pt), and mandatory indication of the source.

I – Illustrations must be cited in the text and placed near the corresponding section;
II – Description of illustrations according to ABNT 17225 is recommended.

Art. 26 Citations must follow the author/date system (ABNT NBR 10520/2023).

Art. 27 References must comply with ABNT NBR 6023, with:

I – indication of the city of publication for journals is mandatory;
II – links and DOIs whenever available.

CHAPTER VIII – DATA AND SUPPLEMENTARY DOCUMENTS

Art. 28 Research data and supplementary materials may be submitted, provided they are linked to the article.

Art. 29 Submission of the document "Publication Notes and Credits" is mandatory, containing:

I – acknowledgments;
II – funding;
III – conflicts of interest;
IV – ethical approval;
V – data availability;
VI – prior publication as preprint;
VII – authors’ contributions;
VIII – editorial information;
IX – submission history.

CHAPTER IX – OPEN ACCESS AND LICENSING POLICY

Art. 30 The journal adopts the open access model as defined by DOAJ, without requiring registration for reading.

Art. 31 Contents are licensed under the Creative Commons Attribution 4.0 (CC BY 4.0).

Art. 32 Authors retain copyright and grant the journal the right of first publication.

Art. 33 Deposit in repositories, personal pages, and scientific social networks is encouraged, with mention of the original publication in Ciência da Informação Express.

Art. 34 The journal does not charge submission, processing, or publication fees.

CHAPTER X – DIGITAL PRESERVATION

Art. 35 The journal uses the LOCKSS system to preserve and restore published content through a distributed library network.

Art. 36 A Digital Object Identifier (DOI) will be generated for notes published in Ciência da Informação Express, allowing their unique and persistent identification on the Web.

CHAPTER XI – USE OF ARTIFICIAL INTELLIGENCE

Art. 37 Authors must declare the use of AI in the writing process, with human supervision, and without attributing authorship to the tool.

Art. 38 Reviewers and editors must not use AI during manuscript evaluation, under penalty of disregarding the review.

CHAPTER XII – NAME INCLUSION AND CORRECTION

Art. 39 Authors may request correction of authorship name due to inclusion of social name or change of civil first name.

Sole paragraph. The request must be sent by e-mail with the completed and signed self-declaration form, preferably with electronic signature.

CHAPTER XIII – SCIENTIFIC DISSEMINATION POLICY

Art. 40 The journal maintains the CIExpress scientific dissemination channel, with publication of releases prepared:

I – by the editorial team;
II – by the author(s);
III – jointly by authors and editors.

Art. 41 Articles may be disseminated on the journal’s official social media profiles:

I – Instagram (@cienciadainformacaoexpress);
II – Facebook (@cienciadainformacaoexpress);
III – Twitter/X (@ci_express);
IV – YouTube.

Art. 42 Authors are encouraged to share their work on platforms such as:

I – Academia.edu;
II – Mendeley;
III – ResearchGate;
IV – Google Scholar;
V – Social media tagging the journal’s profiles;
VI – Other digital platforms not listed above.

Art. 43 The journal’s indexers are listed at: https://www.cienciadainformacaoexpress.com/indexadores

CHAPTER XIV – INTERNATIONALIZATION POLICY

Art. 44 This Internationalization Policy establishes the principles, objectives, guidelines, and procedures aimed at expanding the visibility, circulation, and international integration of CIExpress within the field of Information Science and related areas.

Art. 45 For the purposes of this Policy, the following definitions apply:
I — internationalization: a set of editorial actions aimed at expanding the journal’s global reach, promoting geographic, linguistic, and institutional diversity among authors, reviewers, and readers;
II — final version in English: a revised version of the manuscript submitted after editorial acceptance, with linguistic and terminological quality consistent with international academic standards;
III — multilingual metadata: descriptive information of the article (title, abstract, and keywords) made available in Portuguese, Spanish, and English.

Art. 46 The objectives of this Policy are:
I — to expand the international visibility of published content;
II — to strengthen international scientific dialogue and academic cooperation;
III — to encourage geographic and institutional diversity within the Editorial Board, the Reviewer Pool, and among authors;
IV — to facilitate access to and understanding of content by non-Portuguese-speaking readers;
V — to promote the journal’s inclusion in national and international networks, directories, and indexes.

Art. 47 CIExpress shall accept manuscripts submitted in the following languages:
I — Portuguese;
II — Spanish;
III — English.

§ 1º Regardless of the submission language, all articles must include title, abstract, and keywords in Portuguese, Spanish, and English, in accordance with the Author Guidelines.

§ 2º The editorial team may request adjustments to multilingual elements in order to ensure standardization, clarity, and terminological consistency.

Art. 48 In order to strengthen the journal’s internationalization, CIExpress shall encourage the submission of the final version of the article in English, particularly when:
I — the topic demonstrates clear international relevance or scope;
II — there is international collaboration among the authors;
III — the manuscript engages with international agendas, debates, or reference frameworks;
IV — the authors seek to expand the dissemination and impact of their work.

Art. 49 The submission of the final version in English shall observe the following procedure:
I — the manuscript may be initially submitted in Portuguese or Spanish;
II — after editorial acceptance, authors may opt to submit a revised final version in English;
III — the final English version may be published:
a) as the primary version of the article; or
b) as an additional version, linked to the article record, according to editorial decision and the journal’s workflow;
IV — translation and any associated costs shall be the responsibility of the authors, unless otherwise decided by the editorial board.

§ 1º The final English version must fully preserve the approved scientific content, allowing only linguistic, formal, and terminological adjustments.

§ 2º The editorial team may reject English versions that do not meet minimum linguistic quality standards and may request additional revisions prior to publication.

Art. 50 CIExpress recommends that the English version be reviewed by a qualified professional or by a person with advanced proficiency in the language, in order to ensure:
I — clarity and grammatical accuracy;
II — terminological precision;
III — suitability for international academic discourse.

Art. 51 CIExpress shall promote the participation of international researchers on the Editorial Board, the Scientific Committee, and the Reviewer Pool, observing criteria of academic merit, regional diversity, and thematic relevance.

Art. 52 Whenever appropriate to the manuscript’s content, the editorial team may appoint international reviewers, especially in the following cases:
I — topics strongly embedded in global debates;
II — manuscripts written in English;
III — manuscripts resulting from international networks, projects, or collaborations.

Sole paragraph. The selection of reviewers shall observe standards of integrity, confidentiality, conflict-of-interest management, and good peer-review practices adopted by CIExpress.

Art. 53 CIExpress shall adopt interoperability standards and persistent identification services in order to expand its international circulation, including, at a minimum:
I — DOI for articles, when applicable;
II — ORCID for authors and, whenever possible, for reviewers and editors;
III — metadata protocols and standards that facilitate content harvesting and dissemination, such as OAI-PMH.

Art. 54 CIExpress shall maintain metadata and dissemination elements in English and shall promote actions aimed at integrating the journal into national and international indexes, databases, and directories.

Art. 55 Internationalization actions shall be aligned with best practices related to:
I — open access;
II — ethics in scholarly publishing;
III — open science and transparency;
IV — responsible metrics and research integrity.

Art. 56. Special Issues and the Role of Guest Editors

I – The Editor-in-Chief is responsible for the entire content of Ciência da Informação Express, including all special issues, thematic dossiers, or issues organized by guest editors, which must mandatorily be aligned with the journal’s editorial scope.

II – Manuscripts submitted to special issues shall be subject to the same rules, criteria, and level of rigor of the editorial process applicable to regular articles, including external peer review, in accordance with the principles of impartiality, confidentiality, transparency, and scientific integrity.

III – Special issues must be clearly identified as such on the journal’s website, indicating their thematic nature and the participation of guest editors, when applicable.

IV – The academic and institutional credentials, as well as the scientific experience of guest editors, shall be previously analyzed, verified, and approved by the journal’s editorial team, under the supervision of the Editor-in-Chief.

V – The activities of guest editors shall be directly supervised by the Editor-in-Chief or by designated members of the Editorial Board, who shall be responsible for monitoring the editorial workflow, ensuring compliance with the journal’s policies, and resolving any potential conflicts of interest.

VI – Manuscripts submitted to special issues authored by the guest editors themselves shall mandatorily undergo an independent review process, with no interference by those editors in the editorial handling of their submissions.

VII – Articles authored by the guest editor(s) may not exceed 25% (twenty-five percent) of the total number of articles published in the respective special issue.

Sole paragraph. Failure to comply with the provisions set forth in this article may result in the rejection of the manuscript or in the revision of the editorial model of the special issue, at the discretion of the editorial team.

Art. 57 It is incumbent upon the Editor-in-Chief and the editorial team to:
I — implement and periodically review this Policy;
II — propose normative and operational adjustments to ensure its effectiveness;
III — publish this Policy on the journal’s website and within its editorial management systems.

Art. 58 Cases not provided for herein shall be resolved by the Editor-in-Chief, in consultation with the editorial team when necessary.

Art. 59. This Policy shall enter into force on the date of its publication on the CIExpress website.

Art. 60 This Policy shall enter into force on the date of its publication on the CIExpress website and may be updated periodically.

 

Updated on: January 8, 2026.